Automate the operation, and give the desk its hours back.
Recruiting runs on notes, records, routine email, and tracking who owes an answer. We build a system that sits in the meeting, writes the notes and the action items, updates the right records, and drafts the follow-up, so your staff spends the day with employers and jobseekers instead of a keyboard. Increase revenue, decrease busywork. No one gets replaced, and the same team covers more ground.
Where the week actually goes.
Agencies, executive search desks, workforce development boards, and career centers all lose the same hours to the same four things.
Every meeting gets written up by hand
An intake call with an employer, a screen with a jobseeker, a case review. Each one ends with someone typing the summary, filing it, and pulling the action items back out of it. On a day of back-to-back appointments the write-ups alone take a real share of it.
The record lags behind the conversation
What was said on the call has to be found again and keyed in later. The record sits half updated, and whoever opens it next is working off old information.
Routine follow-up competes with the real work
Confirmations, reminders, a status update to an employer, a nudge to a jobseeker who missed an appointment. None of it needs judgment, all of it needs a person, and together it takes the afternoon.
Nobody is certain who owes an answer
Follow-up lives in one person's inbox and one person's memory. An employer or a candidate goes quiet, and the next touch never gets scheduled.
Finding the right person means starting over
Everyone your team has already screened and interviewed sits in the system with no practical way to surface the three who fit the role that just opened.
What we build around the systems you already run.
Meetings that write themselves up
The system sits in the appointment, produces clear notes and a list of action items, and files both where they belong. A person reviews and moves on.
Records updated without anyone typing
Whatever the conversation changed gets written to the right record in the system you already use. No migration, and no second place where the truth lives.
Follow-up drafted and chased to an answer
Employer updates, candidate check-ins, appointment reminders, and the chase on anything outstanding. Drafts wait for a click, and the sequences you approve run on their own.
The right candidates surfaced and ranked
A role opens and every screen, note, and placement in your history gets matched against it and ranked, with the reason for each ranking shown next to it.
Judgment calls flagged for a person
Anything the system is unsure about, and anything carrying a real decision, gets routed to a person with the context attached rather than guessed at.
Sourcing and matching, when you want it
Sourcing candidates and matching them to open roles is its own lane. We build it once the internal operation is already running clean.
We build whatever your operation needs.
Every system on this site started as one sentence from an operator describing the part of the job that eats the week. Write yours in the box below. Jake reads it himself and replies within one business day with what it would take to build.
Describe it in your words.
Plain language is enough. The more detail in the box, the more specific the reply.
What we would run in a staffing and recruiting operation.
Everything the company knows, held in one private place the whole team can ask in plain language.
Every screen, note, placement, and employer conversation your organization has ever had, searchable in plain language and matched against whatever opens next. It stays when a staff member leaves.
A sales system that sources prospects, answers every lead in minutes, and works the follow-up until there is an answer.
Follow-up that runs to an answer on both sides: employers waiting on candidates, candidates waiting on a decision, and the appointments nobody confirmed.
One screen for the whole operation: what is happening now, what needs a decision, and what the numbers say.
One screen showing every open role, every appointment that produced no notes, every follow-up past due, and every item waiting on a person's judgment.
Interested in making your staffing or recruiting firm AI-native?
First name, last name, and a work email is all it takes. Jake reads every one of these himself and replies within one business day with what to automate first.
Send the details
First name, last name, and a work email. Jake replies within one business day.
Three things you can check on us.
Seven-day money-back guarantee
Ask for your money back inside the first seven days of the build and you get it. After day seven the standard terms in your agreement resume.
Engineering from Fortune 500 companies
The team includes former Fortune 500 developers, with prior experience at Microsoft, Morgan Stanley, NASA, T. Rowe Price, Perplexity, and Cognizant, and is drawn from Dartmouth, Brown, and Case Western Reserve. Read the roster.
We run Terso on the systems we sell
Our sales, research, and operations run on Deal Engine, Deep Brain, and Command Center every day. Ask on the call and we will show you ours running.
See what this costs you before committing to anything.
Send the details of your staffing and recruiting operation and the reply comes back with the hours and the revenue currently going to the problems above, and which one to solve first.
- A reply within one business day, written by Jake
- The first build named, with the return it targets
- No obligation to go further
Send the details
Name, email, and company. Jake reads these himself and replies within one business day.
Where it starts.
It starts with a free discovery call, then an audit that maps where the hours and the leads are going. The build starts with the highest-value piece, and we host, monitor, and keep improving the system from there.
Common questions.
Do we have to change the system we keep records in?
No. This is a layer around what you already run. If your systems are mandated by a franchise agreement or by state policy, nothing we build competes with them or replaces them.
Is this about reducing headcount?
No. The goal is the same staff handling more, with the administrative hours going back into time with employers and jobseekers. What changes is what the day is spent on.
Does it email candidates or employers without us seeing it?
Outreach is drafted for a person and sends on an explicit click. You choose which reminder and confirmation sequences are allowed to run on their own.
Does it sit in on meetings, and who controls that?
You do. Capture is turned on per meeting type, and the notes land in your own records. Anything you do not want captured is not captured.
Can it help win new employer relationships as well as fill roles?
Yes. The same machinery works employer development, which is the layer most tracking systems do not have.
How custom is this?
Fully. Every build starts from how your day actually runs, so the first step is a call about your operation.
Get the administrative hours back.
A free consultation walks through a normal day on your desk and names the first thing worth automating.
Or send the details and we come to you.
Send the details instead
Name, email, and company. Jake replies within one business day.